Job Info

Office Assistant

Info | 15 Jan 2018
Rickmansworth | England, United Kingdom Full time

Job Description

Role: Office Assistant

Location: Rickmansworth

Salary: £20,000

Hours: Full Time

Start Date: ASAP

Job Requirements

·         Set up files and keep them updated throughout the sale

·         Prepare instruction pack and marketing invoice

·         Monitor and log internal marketing costs

·         Ensure vendor and purchaser ID is update to date and correct

·         Ensure agency agreements and fact find forms are returned and filled out correctly

·         Create property brochures and liaise with vendors

·         Uploading properties online

·         Review Click through rates on a weekly basis

·         Check properties are showing correctly online and mobile apps

·         Send weekly vendor reports

·         Action price changes

·         Mail out all new properties and price changes

·         Update property file and window displays

·         Monitor and order ‘For Sale’ and ‘Sold’ boards

·         Generate invoices

·         Update Media Screen

·         Update spreadsheets

·         Create Sales Memorandums

·         Create Exchange letters and Invoice

·         Create and manage Comparables

·         Diarise review calls

·         Order and prepare gifts for vendors and purchasers (flowers and completion bag)

·         Monitor and order completion stock, stationery and office supplies (Bookers and Harrier)

·         Live Chat

·         Cover office and phones where necessary

·         Logging Testimonials on website

·         Monitor Premium listings on Rightmove

·         Monitor featured listings on Rightmove and S&G website

·         Log postage costs

·         Monitor Petty cash and log monthly receipts

·         Blogs

·         CBE solutions – Printers

·         Ensure White boards and sales booklets are up to date

·         Withdraw properties and organise paperwork and files for this

·         Log when commission is paid – (log on Reapit, file, board, booklet, spreadsheet)

·         Anniversary cards

·         Birthday cards

·         Christmas cards

·         Ensure teams are notified of voicemails

·         Book and create adverts for Optima magazine

·         Liaise with managers regarding fundraising and sponsorship and order advertising boards

·         Back up system – Rickmansworth only

·         Carry out a quarterly audit

·         Archive files

·         Valuations on Reapit – Keep system tidy of sold properties

·         Register applicants

·         Call applicants regarding suitable properties

·          Book viewings and valuations

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Job Categories: Administrative.
Job Types: Full time.

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